For further information about the venue, please visit: lynnwoodeventcenter.com

bOOTH/tABLE rESERVATION

Full costs are as follows:
– 10X10 booth = $700 ea
– 5X10 booth = $400 ea
– 2.5’ X 6’ tables = $150 ea
Payment in full is due by the dates listed within “Important Dates” below.
To reserve your space, please make a deposit using the paypal selection below.

Important Dates

Activity	Date	Times
Deposit Due	If you want a space, reserve now by making a 25% deposit, or you risk losing your space.
Full Payment Due	Friday, February 23, 2024
Floor Setup	Friday, March 1, 2024	9 am – 3 pm
Preview Night Event	Friday March 1, 2024	4 pm – 8 pm
Juding	Saturday March 2, 2024	8 am – 10 am
Public Hours – Saturday	Saturday March 2, 2024	10 am – 5 pm
Public Hours – Sunday	Sunday March 3, 2024	10 am – 3 pm
Teardown & Cleanup	Sunday March 3, 2024	3 pm – 5 pm

What else you need to know

Sales:
Vendors will be responsible for their own sales and sales taxes. We will have monitors at entrance / exits and a sticker system to ensure plants don’t leave without payment.

Tax:
The combined (state, county, city) sales tax rate in the City of Lynwood is 10.6%

Party Event:
The event will be opened by a preview night party event featuring music, hors d’oeuvres, drinks, a silent auction and early access to sales. This event is a fundraiser intended to help offset the costs of this event. Cocktail attire is encouraged.
We ask that you complete your booth set up before the party begins.

We believe this is a great opportunity for big ticket sales, but you are free to mingle as well.

Booth Setup:
If you have specific electrical requirements for your booth area, please contact us about this to coordinate with the event center no later than 12/31/2023
We are still working with the event space to find out what all they will be able to set up, drapes and table cloth are likely (not yet confirmed) to be included.

Food & Beverage: The event host is the exclusive food & beverage supplier and there is no outside food / beverage allowed.  Please let us know if you have dietary restrictions, and we can coordinate volunteers to help manage crowds / answer questions while you take breaks for lunch.

Places to Stay
If you would like a hotel, please let us (events@nwos.org) know in advance of the event (no later than 12/31/23) – and we can help coordinate nearby hotels at a discounted rate.
If you are looking to save some cash and don’t mind sleeping in a stranger’s home, we may be able to find a space for you with someone in the society.

Setup & Tear Down
Please use the loading dock only to load / unload, your vehicle may be towed should you attempt parking there for the event.  There is an elevator required to access the event space – we will have carts and volunteers available to help move items.
Parking is free (all day) in the lot. The event center has some requests about specific places to use, but the entire lot is available to participants of the event
Boxes / Crates cannot be stowed on the loading dock, let us know if you need help finding space for loading / unloading waste or supplies.
Full event space policies can be found here: https://lynnwoodeventcenter.com/plan-your-event/exhibitor-policies/

Judging
There will be a hopefully impressive exhibition at this event, and we plan to offer non trivial cash awards at this event. You are welcome to enter specimens for prizes. If you have nothing to enter, we would love to have you assist in the judging. For details, please see our exhibition page.