2025 Indoor Plant Festival
Mar 22, 2025 – Mar 23, 2025
Seattle (Lynnwood) WA
The Northwest Orchid Society is proud and excited to be hosting our second indoor plant festival at the same location - in Lynnwood WA. If you participated last year, you know this was a well attended event with over 2200 visitors over the course of the weekend, most there with large appetite to buy more plants.
The vision of this show is to attract plant lovers of every kind to celebrate the diversity of the plants we grow indoors. We are excited to welcome back vendors from our last Spring show, and we have expanded the sales area so we can invite additional vendors.. Please read our proposals and we hope you will reserve a spot with us at our festival.
Check back as updates will be made to this page as plans develop.
Venue
We have rented the same 6000 Square Foot room on the lower floor of the Lynwood Event Center, right where I-5 and I-405 meet. Additionally, we will have access to all of the classrooms on the first floor and plan to be inviting guest speakers, run free seminars for attendees. Displays will be built out in the atrium lobby area adjacent to the main convention hall.
For those not from the area, this is just outside the Seattle city limits, where there is ample free parking for the event, and is quite convenient to people in Seattle, as well as the entire East Side (Bellevue, Redmond, Bothell, Woodinville).
For further information about the venue, please visit: lynnwoodeventcenter.com
Booth/ Table Reservations
Booths will be composed of standard 70" X 30" tables, furnished by the Lynwood Convention Center, and draped with plastic black cloth. You are buying access to a set of tables, which we can attempt to arrange in a configuration that suits your needs. However, the space has safety & accessibility requirements, and everyone must fit. If you have concerns or want a space where you can be protected from crowds, we can likely rearrange your footprint, but it may mean fewer tables.
| Event | Date | Times |
|---|---|---|
| Site Setup | Friday - March 21, 2025 | 7am - 5pm |
| Preview Night Event | Friday - March 21, 2025 | 5pm - 9pm |
| Exhibition Judging | Saturday - March 22, 2025 | 8am - 10am |
| Show Open | Saturday - March 22, 2025 | 10am - 5pm |
| Show Open | Sunday - March 23, 2025 | 10am - 3pm |
| Tear Down & Cleanup | Sunday - March 23, 2025 | 3pm - 6pm |
What else you need to know
Sales:
Vendors will be responsible for their own sales and sales taxes. We will have monitors at the entrance / exits and a sticker system to ensure plants don't leave without payment.
Tax:
The combined (state, county, city) sales tax rate in the City of Lynwood is currently 10.6%
Party Event:
The event will be opened by a preview night party event featuring music, hors d'oeuvres, drinks, a silent auction, and first access to sales. This event is a fundraiser intended to help offset the costs of this event. Cocktail attire is encouraged. Ticket price for this event will be lower than last year, and discounts (maybe free passes) given to members of participating societies.
We ask that you complete your booth set up before the party begins. We believe this is a wonderful opportunity for sales. If you don’t want to be present for this event, please notify us, and we can post an agent here to keep people from walking off with plants.
Booth Setup:
Each Booth will come equipped with access to at least 1 electrical outlet. If you have additional specific electrical requirements for your booth area, please contact us about this to coordinate with the event center no later than 12/31/2023
If you want to get vertical space in your booth and don't have available materials to help you do so, please let us know - we are open to creative requests.
Food & Beverage:
Food will be provided on Friday evening, as well as a catered lunch option both days. The event host is the exclusive food & beverage supplier and there is no outside food / beverage allowed. Please let us know if you have dietary restrictions, and we can coordinate volunteers to help manage crowds / answer questions while you take breaks for lunch.
Places to Stay:
If you would like a hotel, please let us (events@nwos.org) know in advance of the event (no later than 12/31/23) - and we can help coordinate nearby hotels at a discounted rate.
If you are looking to save some cash and don’t mind sleeping in a stranger’s home, we may be able to find a space for you with someone in the society.
Setup & Tear Down:
Please use the driveway in front of the building to load / unload plants. Please move your vehicle as you finish as there are others requiring the driveway to load / unload. There is also an elevator available to access the event space from the top floor should you use the wrong load zone. We can have carts and volunteers available to help move items.
Parking is free (all day) in the lot. The event center has some requests about specific places to use, but the entire lot is available to participants of the event
Boxes / Crates cannot be stowed on the loading dock, let us know if you need help finding space for loading / unloading waste or supplies.
Full event space policies can be found here: https://lynnwoodeventcenter.com/plan-your-event/exhibitor-policies/
Contact:
If you have any questions / concerns / special requests, please feel free to reach out: events@nwos.org